Free Quote Builder: Make a Business Quote Template (PDF)
Make a professional quote in minutes. Add your logo, packages, prices, tax and terms, then save it as a PDF. Free, no sign-up, runs in your browser.
This tool runs entirely in your browser. Toolcrow stores nothing — no input, no results, no tracking.
What should a quote include?
A good quote tells your client three things at a glance: what they get, what it costs, and how long that price holds. Everything else supports those three.
- Your business: name, logo and contact details, plus your VAT or tax number if you have one.
- The client and what the quote is for, such as "New website" or "Spring campaign".
- A quote number and date, so you can both refer to it later.
- Each package or service on its own line, with quantity and price. Specific lines ("Two rounds of changes") prevent more discussion than vague ones ("Extra work").
- Subtotal, discount, tax and total, each on its own line.
- A "valid until" date, so an old price does not come back to haunt you.
- Terms: when you get paid, what is included and what is not.
- A place to accept, so the next step is clear.
This quote builder has a field for each of these and lays them out for you.
How to use this quote builder
- Add your logo, business name and details. Tick "Remember my business details" if you want them filled in next time.
- Fill in the client and what the quote is for.
- Add lines: pick one of the packages or add your own line, with quantity and price.
- Set a discount (percentage or amount) and your tax, with its name and rate, such as VAT 21.
- Check the terms, then click Print / Save as PDF and choose "Save as PDF" in the print window.
The preview updates as you type. On a phone, switch between Edit and Preview at the top.
Quote, estimate or invoice: which one do you need?
- A quote is a fixed price for a clear piece of work, valid until a set date. When the client accepts it, that is the price you both work from.
- An estimate is your best guess when the work is not fully known yet. The final price can change, and you should say so.
- An invoice comes after the work, or after a milestone, and asks for payment.
If you know the scope, send a quote. Clients like knowing the number up front, and it keeps surprises out of the conversation.
Make it your own
Every business quotes a little differently: your own packages, your prices, your terms, your logo. Typing them in again for every quote is where mistakes creep in. So make this quote builder yours.
- Get your own copy. Use the Make this your own button on this page and Toolcrow puts a working copy of this quote builder in your account. It is yours to change.
- Change it with Claude or ChatGPT. At the top of the code is one block called "Make it your own": business name, details, currency, tax, packages with prices and terms. Ask Claude or ChatGPT to fill it in for your business, then paste or upload the new version in Toolcrow.
- Private by default. Your copy starts private, so only you can open it. When it is ready, share it with your team with a link or a password, and everyone quotes the same packages and prices.
No server or database to set up: Toolcrow runs your copy in its own closed-off space, and you decide who can open it.
Is my data private?
Yes. This quote builder runs entirely in your browser. Your client, your prices and your logo are never uploaded or sent to Toolcrow.
If you tick "Remember my business details", your business name, details, logo, currency, tax and terms are stored in this browser only, on this device. Untick it and they are gone. Client details and quote lines are never stored at all.
Frequently asked questions
Is this quote builder really free?
Yes. It is free, needs no sign-up and puts no watermark or logo of ours on your quote. It runs in your browser, so nothing you type is uploaded.
How long should a quote be valid?
30 days is the most common choice, and it is what this builder fills in. Use a shorter period, such as 14 days, if your own costs change quickly. For big projects where the client needs time to decide, a longer period is fine. You can change the date on every quote.
Should the prices on a quote include tax?
For business clients, the usual way is prices without tax, with the tax as a separate line, which is how this builder works. For consumers, many countries expect you to show the total including tax. This builder always shows that total at the bottom. Check what applies in your country.
How do I save my quote as a PDF?
Click Print / Save as PDF. In the print window, choose "Save as PDF" (or "Microsoft Print to PDF" on Windows) as the printer and save. Only the quote is printed, not the form around it.
Can I turn the quote into an invoice?
This tool makes quotes. Once your client accepts, you can copy the lines into your invoicing or accounting software. If you want an invoice option in the tool itself, make your own copy and ask Claude or ChatGPT to add it.
Can my whole team use the same quote builder?
Yes, with your own copy in Toolcrow. Put your packages, prices and terms in once, then share the tool with your team with a link or a password. Everyone quotes the same prices, and when a price changes you update it in one place.
Make this tool your own.
Get your own copy in your Toolcrow account. Change it with your AI, add your company's details and share it with your team. Your copy is private until you share it.
Toolcrow is in private beta: signing up needs an invitation code. Join the waitlist